events-overview

Azalea Sprint 2014


Event #1 of the AAA Car Care North Carolina Triathlon Series

Series Logo

TIME:

8:00 AM

DATE:

Saturday, March 08, 2014

PLACE:

Wilmington, NC

STATUS:

Event Completed

DISTANCE:

300 Yard Swim
9 Mile Bike
5K Run

OPEN TILL:

Wednesday, March 05, 2014  11:00 PM

INFO:

Contact us about this event

 
Azalea Sprint

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News

New Location for the Transition Area

Athletes are sure to love the new location of the transition area.  In the past, participants exited the natatorium and took a right to head to TA which was quite a distance away.  Now, when exiting the building, athletes will take a left and find the TA just a few yards away.  From there, they will jump on their bikes and it will be almost a straight shot down Reigel Road to exit the campus.  What a great improvement to this already fun event!

On Site Registration Times

Although packet pick up for this event will run until 9:30am on race day, race day registration will close at 7:30am.  Pre-registered athletes with later swim times are welcomed to pick up their packet until 9:30am that day.  However, no new registrations will be accepted after 7:30am.

Description

 

Course Descriptions:

Azalea Course Maps are viewed by pressing the course maps link above.

Swim:
The swim is a 300 yard pool swim in the UNCW natatorium. Participants start at one side of the pool and snake their way up and down each lane as they work towards the other side of the pool. Being a pool swim race, participants must submit an estimated 100 yard swim time when registering. These times are used for seeding purposes. It is in your best interest to submit a time as accurate as possible. Submitting a time that is too fast for you puts you up with swimmers who will be passing you during the swim - not good for you or them. Putting a time that is too slow places you with slower swimmers and forces you to have to pass everyone. The ideal scenario for all participants is to have people submit accurate times - the whole swim flows better.

Swim caps are not provided for pool swim events. If you would like to wear a swim cap, then be sure to bring your own.

The swim start process involves all the Open & Masters Open (this is the Elite category) participants going off first, followed by all the Age Groupers, Clydesdales, Masters Clydesdales, Athenas, and Relay Teams, followed by all the Novices and Masters Novices.

Bike:
The bike course is one 9 mile loop. The course is flat and takes place on the UNCW campus and also on the neighborhood roads that surround the UNCW campus. The roads are open to traffic - but traffic is usually fairly light. THis is a fast bike course.

Run:
The 5K run course tours UNCW campus sidewalk system taking in the sights such as the clock and makes a turn very close to the UNCW water tower. The course is totally flat and moderately shaded.

Affiliated Charities

This event benefits UNCW Swimming & Diving Team.

Event Site Rules

Event Capacity:

900

USAT Sanctioned:

The Azalea Triathlon is a USA Triathlon sanctioned event.

Cut-Off Time:

All participants must complete the race in under 2 hours, 30 minutes from the start of their swim. Event officials reserve the right to pull a participant off the course if it appears as though that participant will not be able to complete the race in under 2 hours, 30 minutes.

Minimum Age:

The minimum age allowed for participating in the Azalea Triathlon is 10.

Timing System:

The Azalea Triathlon will be timed using the ChampionChip Tming System.
(5 splits provided)

Packet Pickup

1) Friday, March 7th (2:00 PM - 7:30 PM)
@ Race Site

Packet pick-up will  take place in Hanover Gym - located in the same building as the swimming pool.

*** Please note that this is a new location - Packet pick up is at the race site and not at Two Wheeler Dealer as in past years***

2) Saturday, March 8th (6:00 AM - 9:30 AM)
@ Race Site


Packet pick-up will take place in Hanover Gym - located in the same building as the swimming pool.

Race day registration for this event will end at 7:30am - no walk up registrations will be accepted after that time.

NOTE:
A photo ID is required for packet pick-up. Cash or check only please!
All participants must pick up their own race packet.
(including all relay team members).

USA Triathlon requires that all USAT annual members must show their USAT membership card at packet pick-up.
Any USAT annual member who does not present his/her valid membership card at packet pick-up, will be required to pay the USAT one-day fee of $12.

Lodging Information

Host Hotel Resort:

Blockade Runner Beach Resort
Surf to Sound. Steps from Town. Tri Paradise
275 Waynick Avenue, Wrightsville Beach, NC 28403
910.256.2251

Check the web for 2013 Events, Map Links and Special Rates
www.blockade-runner.com/tri-paradise
Select your event, click on the Corporate Rates tab and type in your special code: Endurance

Refunds

This event does not issue refunds.

Withdrawals

Withdrawals are no longer available for this event.

Transfers

This event does not provide transfers.

Deferrals

This event accepts a one time deferment up to 30 days prior to the event date or until the event has filled.

The deferral event is the 2015 - Azalea Sprint.

The deferral cutoff date was Thursday, February 06, 2014 and has passed. No further deferral requests will be accepted for this event.

Policies

In the event of inclement weather the following procedures will be followed:

The event will be postponed in hopes the inclement weather will pass. If the inclement weather does not pass in time to complete the event safely in the original or modified format, the event will be cancelled. If the weather passes and the event cannot be held within the permitted time limits, the event will be changed to a duathlon format and possibly modified in length to meet these restrictions.

Every effort will be made to hold this event on time on this date. Should this event be cancelled due to an Act of God or other circumstance beyond the race directors control there will be no refunds, credits, or transfers.

NO EXCEPTIONS will be made to this policy.

By registering for this event you agree to this weather policy.

Purchase Event Photos


Tricycle Studios is the AAA-NCTS!
Their photographers will be attending this event capturing images throughout the race course.
Athletes will receive a customized email after the race, complete with race stats, and automated links to find your images. You may also go directly to the Tricycle Studios website to review their custom products, and purchase your photos from this and other Set Up Events.
Tricycle Studios | a Bird's Eye View, Inc. Company | 540-358-0001 | info@tricyclephoto.com

Volunteer

Anyone interested in volunteering is asked to fill out the volunteer form.

A race official will be in touch with you the week of the race.

Overall Results

2014

Category Results

CLICK HERE to view category results.

Relay Team Information

  • Relays can be 2-person (one person does 2 legs, and one person does 1 leg) or 3-person teams (each person does 1 leg of the event). Teams can consist of any mix of genders.
  • EACH Relay member MUST pick up his/her own packet.
  • EACH Member MUST have their photo ID and USAT card (if applicable) to pick up their packet.
  • If a member is a minor (17 or under), then a parent/guardian must show an ID to get their packet.
  • If a member turns 18 by the end of 2014 they are considered an Adult per USAT, thus they must pick up their own packet.
  • If you need to replace a relay member you can e-mail us using the Contact Us button at the top of the page with the changes.
  • If it is the week of the event and you need to make a change to a relay member then you can make this change at packet pick up.
  • At packet pick up you will be given a sheet of paper that explains how the relays will work (chip hand off, tagging spot, etc.).
  • If you are an individual that wishes to switch to a relay team, then you can e-mail us, using the Contact Us button at the top of the page, the following information: Team Name, Team Member Names, Team Member Shirt sizes. You will need to pay the difference to convert to a relay, which you can pay at packet pick up (cash or check only). If it is the week of the event, then you can make these changes at packet pick up.

 

Swim Times and Seeding Information

Swim Times:

All participants must submit a 100 yard swim time for seeding purposes.
Being a pool swim with a staggered start, participants are seeded from fastest to slowest within their race category.
It is in your best interest to submit an accurate 100 yard "pace" time for your 300 yard swim. In other words, don't submit your fastest 100 yard swim time, submit a 100 yard time that represents what you'll do on race day over the 300 yard distance.
By seeding yourself properly, you'll end up swimming near people who swim the same pace as you. This will reduce the number of people who you will need to pass or the number of people who will be passing you. Click HERE to learn how to submit and change swim times.

Seeding Order:

This year we will be using a chip timed swim start which will help us to regulate congestion in the pool.  Our Swim Course Coordinator will have the ability to monitor the number of athletes in the pool at any given time and start athletes when there is enough distance between the previous swimmer to allow a cleaner swim for all participants.

Seeding of athletes will be done first by age or race category and then by swim times within each category.  This will allow athletes to race with their competition and will also give us the ability to hold award presentations at various times of the day for specific categories.  We will schedule four awards ceremonies.  Each will be approximately 1.5 - 2 hours after the last swimmer from their group begins the race.

The order in which categories will begin the race is as follows:

Group 1

open male

open female

open masters male

open masters female

male 30-34

male 35-39

male 20-24

male 25-29

This group will begin their swim between 8:00am - 8:33am

Awards for these race categories will take place at approximately 10:00am

Group 2

male 40-44

clydesdales

master clydesdales

female 20-24

female 25-29

female 35-39

male 16-19

This group will begin their swim between 8:33am-9:06am

Awards for these race categories will take place at approximately 11:00am

Group 3

male 45-49

female 30-34

female 16-19

male 15 & under

female 15 & under

female 4-44

female 45-49

male 50-54

This group will begin their swim between 9:06am-9:47am

Awards for these race categories will take place at approximately noon

Group 4

female 50-54

athena

male 55-59

female 55-59

male 60-64

female 60-64

male 65-69

female 65-69

male 70-74

female 70-74

male 75-79

female 75-59

male 80+

female 80+

This group will begin their swim between 9:47am-10:20am

Awards for these race categories will take place at approximately 1pm

Group 5

male relay

mixed relay

female relay

novice male

novice female

novice masters male

novice masters female

This group will begin their swim between 10:20am-10:51am

Awards for these race categories will take place at approximately 1pm

With consideration for order placement within their group and listed swim times for that group, athletes should be able to estimate their swim start times and should plan to be in the pool area at least 15-30 minutes prior to their scheduled start time.  Please remember that these are estimates.  Actual times will vary a bit based on swim speed and number of participants that show up on race day. (These times are based on registered athletes, but do not take "no shows" into consideration.)

Walk up registrations will be accepted until 7:30am on race morning.  Athletes registering on race day will be seeded within their category.  Therefore, the swim start times listed above pertain to race day registrations as well.

Set Up Events Staff and Volunteers will be in the pool area helping to get athletes lined up in order.  We ask all athletes to allow enough time for this process to take place so that we can offer a smooth swim start for all of our participants.

 Please remember that the Open/Master Open category is for the Elite participants! If this is your first triathlon, this is NOT the category to compete in. Read category descriptions to find the category that fits you best.

Pool Swim Etiquette:
It is appropriate for a swimmer to yield at the wall and wait to be passed if the person behind them is "on their feet" or "tickling their toes". These issues come about it seems from not properly determining an accurate 100 yard swim time.

Changing Swim Times:

EVERYONE should get in the habit of double checking their swim time. Even if you THINK you entered a correct time, DOUBLE CHECK IT! Every single year, at every single pool swim, there are participants that had "fat fingers" and keyed in an extremely incorrect swim time and end up seeded last. So just double check your time to be sure it is keyed in correctly. And remember this is a 100 yard swim split (not 50!).

Our registration system allows for people to access their registrations and adjust their swim times prior to the race.

NOTE: All swim times must be adjusted no later than Friday, February 22nd.
After Feb. 22nd, participants will no longer be able to make this adjustment on their registration (the system will lock out any changes). Swim times will not be adjusted after that for any reason.

X

Participant Meeting

PARTICIPANT MEETING:

A participant orientation meeting will be held at 6:00 PM on Friday, March 7th at the race site (finish line location - big black tent). We will cover as many details as possible about the race and questions will be encouraged. A representative from USA Triathlon will also be on hand to discuss USAT issues and concerns relative to rules and safety. This meeting should last about 30 minutes - we encourage everyone to attend.

USAT Rules and Information

Most Commonly Violated USAT Rules:

Most Common

Blocking

Drafting

Position


USAT INFORMATION:

ALL USAT members must show proof of a current membership at packet pick up. If you have recently renewed a membership, then you MUST print out a temporary card or receipt of payment (that shows length of the membership period) to show at packet pick up. We will not take your word for it that your membership is current; you must SHOW us. Failure to do so will result in having to pay the one-day fee of $12.

CLICK HERE to be taken to the USAT website where you can renew your membership or print out a temporary card. You can also renew your membership at packet pick up if that's easier for you.

If I entered my USAT information when I registered, then why do I need to show my card at packet pick up? USAT rules state that all USAT members must show a valid membership card at packet pick up and failure to do so will result in having to pay the 1-day fee. Our events are sanction by USAT, therefore, we must follow these rules. Our website is not connected to USAT's website, so the information that you enter when you register could be incorrect. We must physically document the current expiration date of your membership when you pick up your packet as this is the only way we can confirm 100% that your membership is in fact current.

USAT's "Age Up" Policy:

An athlete's age for any USAT sanctioned race will be his/her age as of Dec. 31, 2014. The age he/she is on 12/31 will determine his/her racing age group. If an athlete is due to "age-up" into the next group, it will happen at the beginning of the year, not after the athlete's birthday. This action aligns regular U.S. age group racing with the method used by USA Triathlon for its National Rankings Program and its new Grand Prix Series.

Example: John Smith is 39 and will turn 40 on November 20, 2014.

John will be considered 40 for all 2014 races - and will race in the 40-44 age group at all 2014 races.

Sally Jones is 29 and will turn 30 on July 3, 2014.
Sally will be considered 30 for all 2014 races - and will race in the 30-34 age group at all 2014 races.

This same policy applies to the all race categories in NCTS races (Open, Clydesdale, etc).

Example: Fred Peters is 39 and will turn 40 on August 15, 2014.
Fred has registered to race in the "Open" category.
Since Fred will turn 40 in 2014 and will be considered 40 in all 2014 races, Fred will automatically be switched into the "Masters Open" category.

Award Categories & Category Information

Top 3 in each of the following categories

Open (M & F)
Masters Open (M & F)
Age Groups (M & F):15 & Under,16-19,20-24,25-29,30-34,35-39,40-44,
45-49,50-54,55-59,60-64,65-69, 70-74,75-79, 80+
Clydesdales (Males - 220 Lbs +)
Masters Clydesdales (Males - 220 Lbs +, 40 & Over)
Athenas (Females - 165 Lbs +)
Novice (M & F)
Masters Novice (M & F)

Relay Team (Male, Female, & Mixed)

AAA-NCTS rules state that once you compete in a particular race category in an AAA-NCTS race - you must remain in that same category for all future NCTSraces in that calendar year. The exception to this rule are the Novice and Masters Novice categories. You may begin the year as a Novice or Masters Novice and then switch into another category (ie: age group, clydesdale, etc.)

Below is a brief description of each race category:

Open - Category for Elite participants. These are typically the fastest people in the race and they compete on an Elite/Professional level.

Masters Open - Same as above, but these Elite participants are 40 and over.

Age Group - Participants competing in their age group.

Clydesdale - Category for participants who are over 220 lbs.

Master Clydesdale - Category for participants who are over 220 lbs. and are 40 or over.

Athena - Category for women over 165 lbs.

Novice - Category for beginner participants. Participants competing as a Novice have usually done less than 3 events.

Master Novice - Same as Novice but these participants are beginners who are 40 or over.

Male Relay Team - A relay team that consist of all Male members (2 or 3 members).

Female Relay Team - A relay team that consist of all Female members (2 or 3 members).

Mixed Relay Team - A relay team that consist of all Male and/or Female members (2 or 3 members).

NOTE: You may fit into one or more of the above categories, so whichever category you choose to compete in is completely your choice. Choose the category that you feel you would have the most fun competing in.

AAA NCTS Helpful Hints

Here are some helpful information regarding our series and things we do:

  • Event Details are always posted the week of the event. This document can be viewed and printed out by clicking on the "Event Details" button on the top, right-hand side of the event page. This button will NOT appear until we post the document. READ this information. 99% of the questions we get at packet pick up are answered in this document, so the more information you read ahead of time, the quicker we can move people through the packet pick up process.
  • A pre-event e-mail will be sent out the afternoon AFTER online registration has closed. We wait until we have all the registrations before sending this e-mail because we want to make sure everyone gets the information.
  • We always post the Official Participant List with everyone's bib (race) number after online registration has closed, usually by the afternoon after registration closes.
  • Get in the habit of checking this Official Participant List for your bib number. If you come to packet pick up with your Photo ID and USAT card (if applicable) out and ready to hand to us, and tell us your race number as you approach the table, packet pick up moves about 5 million times faster. Yes, it makes that much of a difference. If it takes you 5 minutes to find your ID, then that's 5 minutes that the people behind you have to wait.
  • Everyone MUST show a photo ID at packet pick up, and you can NOT pick up anyone elses packet. This is a USAT rule that we must follow, so please do not ask and then get frustrated with our staff when the answer is no. We do not keep this information a secret. If you have a friend who is not competing, then you can pick up their shirt and any other swag they may have gotten, but you will not be given their numbers.
  • If you get your shirt at packet pick up and are not happy with the size, then you will be able to exchange it BUT not until packet pick up ends event morning. We do this to make sure everyone gets the size they registered for first. Otherwise everyone would go to the same size, then we would run out of that size and the people that actually registered for it would not get it.
  • Online registration always closes 3 days (72 hours) before the event. This is a system wide feature. This allows us enough time to begin to get everything prepped that we need to for the event. If there are still spots available after online registration has closed, then we will post this information and you will be able to register for the event at the posted packet pick up times. Any time you register for an event on-site, it is ALWAYS CASH OR CHECK ONLY.
  • For pool swims, all participants that register on-site will be seeded amongst each other by 100-yard swim time and will begin after all the pre-registered athletes. We leave a LARGE time gap between the last pre-registered athlete and the first on-site sign up to make sure the pool is clear and no one is swimming over anyone else.
  • ALWAYS check your swim time more than 2 weeks before the event. After 2 weeks, the system locks you out so no changes can be made, and there are many times that participants think they have entered an accurate swim time when they actually have not. So just always check it to be safe.
  • Double check your race category. Remember events competed in as Novice and Relay do not count towards series points, and remember that the Open category is the ELITE category.
  • Relax and have fun!