events-overview

Sandling Beach International 2018


Event #21 of the AAA Car Care North Carolina Triathlon Series

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TIME:

8:30 AM

DATE:

Sunday, October 07, 2018

PLACE:

Sandling Beach State Recreational Area
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STATUS:

Register

DISTANCE:

1500 meter swim
40K bike
10K run

OPEN UNTIL:

Thursday, October 04, 2018  8:30 AM

INFO:

Contact us about this event

PARTICIPANT LIST:

View Participant List

 
Sandling Beach International

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News

State Park Closed - Race Weekend

One of the nice parts about staging the Sandling Beach International at Sandling Beach State Park is that the park is totally closed to the public. Sandling Beach State Park closes for the year on Oct. 1st.

However, since the park is closed, we are not able to hold packet pick-up at the park the day before the race. Consequently, packet pick-up on Saturday will be held at a location to be determined.

We urge anyone wanting to check out the race site and courses to do so prior to Oct. 1st.

 

2018 Entry Fee/T-Shirt Policy: (same policy as 20177)

We are freezing our entry fees after the first of the year. The price you pay on January 1st will be the same price you will pay three days before the event. In order to be able to have this sort of pricing system, we have to implement a t-shirt cut-off date. We must submit our shirt order two weeks prior to the event. Consequently, anyone registering for the event a minimum of 14 days prior to the event will receive a race shirt. 

Anyone registering after that t-shirt cut-off date (Sunday, September 23, 2018), will not receive a race shirt.

People not receiving a race shirt will have the option of purchasing a shirt after the race for $10 while supplies last.

Description

 

Sandling Beach State Park:

One of two fall races convenient for Triangle area residents, Sandling Beach State Recreation Area is located on Falls Lake – directly across Hwy 50 from Beaverdam State Recreation Area. Set Up Events once held the Duke Blue Devil (iron distance race) at Beaverdam in the early 2000’s. The Duke Blue Devil turned out to be a precursor to Set Up’s popular Beach2Battleship race held in Wilmington. 

There is lots of parking at the race site.

Course Descriptions:

Swim:

The swim for the Sandling Beach International will start and finish on the huge white sandy beach at Sandling Beach. The one mile swim will be a triangular shaped course.  This probably will not be a wetsuit legal race, but it will likely be a race day decision. We’ll obviously keep you posted as we get to race week on the official water temperature.

This is a time trial start with participants starting one at a time every couple of seconds.

Bike:

The 40K bike course exits the park and heads north on Hwy 50 for about two miles and then heads east on Old Weaver Road. The bulk of the bike course is located east of Hwy 50 and enjoys fairly rural roads and some small hills that add a little spice to the ride.

Run:

The 10K run course stays completely inside the park boundaries. Runners will enjoy a heavily shaded course on the totally closed park roads. The run course is 100% on paved surfaces.

Category Pricing

Advanced Female
Advanced Male
Age Group Male
Age Group Female
Clydesdale
Master Clydesdale
Athena
Novice Male
Novice Female
On or Before Sunday, December 31, 2017$85.00
On or Before Thursday, October 04, 2018, 8:30 AM$100.00
On-site Registration$110.00

**This pricing is based upon Date

Once a date is reached the price will increase to the next tier

Mixed Relay
On or Before Sunday, December 31, 2017$145.00
On or Before Thursday, October 04, 2018, 8:30 AM$165.00
On-site Registration$185.00

**This pricing is based upon Date

Once a date is reached the price will increase to the next tier

Aquabike Male
AquaBike Female
On or Before Sunday, December 31, 2017$80.00
On or Before Thursday, October 04, 2018, 8:30 AM$95.00
On-site Registration$105.00

**This pricing is based upon Date

Once a date is reached the price will increase to the next tier

Note: On-line Registration for this event closes on 10-04-2018 at 8:30 AM.

There is a $15.00 fee for each non USAT - Adult registrant.

On-site registration is available for this event on 10-06-2018 during normal packet pick up hours.

On-site registration is available for this event on 10-07-2018 during normal packet pick up hours.

Event Site Rules

Event Capacity : 300

USAT Sanctioned : This event is a USA Triathlon sanctioned event.

Cut-Off Time : All participants must complete the race in under 4 hours, 15 minutes. Event officials reserve the right to pull a participant off the course if it appears as though that participant will not be able to complete the race in under 4 hours, 15 minutes.

Minimum Age : The minimum age allowed for participating in this event is 15 years old.

Timing System : This event will be timed using the ChampionChip Tming System. All run turn locations will have timing mats to verify completion of the course.

Packet Pickup

  • Saturday, October 6th  (4:00PM - 7:00PM ) @ TBD
  • Sunday, October 7th (6:30AM - 8:00AM) @ Race Site

Race Site :

Sandling Beach 
14605 Creedmoor Rd
Wake Forest, NC 27587

Important things to remember :

  • A photo ID is required for packet pick-up.
  • Cash, Check or Credit Card are accepted.
  • All participants must pick up their own race packet. (Including all relay team members)
  • USA Triathlon requires that all USAT annual members must show their USAT membership card at packet pick-up.
  • Any USAT annual member who does not present his/her valid membership card at packet pick-up, will be required to pay the USAT one-day fee of $15. No exceptions.

Participant Meeting

A participant orientation meeting will be held on race morning - 15 minutes before the start of the race.
This meeting will take place at the swim start location.
Only important details will be discussed at this brief meeting.

Refunds

Refund are not available for this event.

Transfers

Transfers MAY be allowed if requested within 15 days of event.  Please email ncts@setupevets.com for transfer information.

Deferrals

While we understand that most events that would require a deferral to the following year's event are last minute, we are UNABLE  to accommodate any requests for deferrals after 30 days prior to the event.  There are NO exceptions made to this rules.

Policies

This event has a cut off date for receiving a T-Shirt. The cutoff is 13 day(s) from the event or 306 day(s) from today.

Inclement Weather

In the event of inclement weather the following procedures will be followed:

The event will be postponed in hopes the inclement weather will pass. If the inclement weather does not pass in time to complete the event safely in the original or modified format, the event will be cancelled. If the weather passes and the event cannot be held within the permitted time limits, the event will be changed to a duathlon format and possibly modified in length to meet these restrictions.

Every effort will be made to hold this event on time on this date. Should this event be cancelled due to an Act of God or other circumstance beyond the race directors control there will be no refunds, credits, or transfers.

NO EXCEPTIONS will be made to this policy.

By registering for this event you agree to this weather policy.

Volunteer

Anyone interested in volunteering is asked to fill out the volunteer form. A race official will be in touch with you the week before the race.

Volunteer Form

Category Results

CLICK HERE to view category results.

Relay Team Information

  • Relays can comprise of a 2-person (one person does 2 legs, and one person does 1 leg) or 3-person teams (each person does 1 leg of the event). Teams can consist of any mix of genders.
  • EACH Relay member MUST pick up his/her own packet.
  • EACH Member MUST have their photo ID and USAT card (if applicable) to pick up their packet.
  • If a member is a minor (17 or under), then a parent/guardian must show an ID to get their packet.
  • If a member turns 18 by the end of 2018 they are considered an Adult per USAT, thus they must pick up their own packet.
  • If you need to replace a relay member you can e-mail us using the Contact Us button at the top of the page with the changes.
  • If it is the week of the event and you need to make a change to a relay member then you can make this change at packet pick up.
  • At packet pick up you will be given a sheet of paper that explains how the relays will work (chip hand off, tagging spot, etc.).
  • If you are an individual that wishes to switch to a relay team, log into your profile and click on change category next to the event you wish to convert to a relay. It will walk you though the steps to change from an individual to a relay.

USAT Rules and Information

Most Commonly Violated USAT Rules:

Most Common

Blocking

Drafting

Position


USAT INFORMATION:

ALL USAT members must show proof of a current membership at packet pick up. If you have recently renewed a membership, then you MUST print out a temporary card or receipt of payment (that shows length of the membership period) to show at packet pick up. We will not take your word for it that your membership is current; you must SHOW us. Failure to do so will result in having to pay the one-day fee of $15.

CLICK HERE to be taken to the USAT website where you can renew your membership or print out a temporary card. You can also renew your membership at packet pick up if that's easier for you.

If I entered my USAT information when I registered, then why do I need to show my card at packet pick up? USAT rules state that all USAT members must show a valid membership card at packet pick up and failure to do so will result in having to pay the 1-day fee. Our events are sanction by USAT, therefore, we must follow these rules. Our website is not connected to USAT's website, so the information that you enter when you register could be incorrect. We must physically document the current expiration date of your membership when you pick up your packet as this is the only way we can confirm 100% that your membership is in fact current.

USAT's "Age Up" Policy:

An athlete's age for any USAT sanctioned race will be his/her age as of Dec. 31, 2018. The age he/she is on 12/31 will determine his/her racing age group. If an athlete is due to "age-up" into the next group, it will happen at the beginning of the year, not after the athlete's birthday. This action aligns regular U.S. age group racing with the method used by USA Triathlon for its National Rankings Program and its new Grand Prix Series.

Examples:

  • John Smith is 39 and will turn 40 on November 20, 2018. John will be considered 40 for all 2018 races - and will race in the 40-44 age group at all 2018 races.
  • Sally Jones is 29 and will turn 30 on July 3, 2018. Sally will be considered 30 for all 2018 races - and will race in the 30-34 age group at all 2018 races.

Award Categories & Category Information

Top 3 in each of the following categories

Advanced (M & F)
Age Groups (M & F):15 & Under,16-19,20-24,25-29,30-34,35-39,40-44,45-49,
                                 50-54,55-59,60-64,65-69,70-74,75-79,80+
Clydesdales (Males - 220 Lbs +)
Masters Clydesdales (Males - 220 Lbs +, 40 & Over)
Athenas (Females - 165 Lbs +)
Aquabike (M & F)
Novice (M & F)
Relay Teams (1 category only)

AAA NCTS rules state that once you compete in a particular race category in an AAA NCTS race - you must remain in that same category for all future AAA NCTS races in that calendar year. The exceptions to this rule are the Aquabike, Novice and Weight categories. You may begin the year as a Novice and then switch into another qulifying category (ie: Age Group, Clydesdale). For Weight categories (Clydesdale 220+, Master Clydesdale 220+ and Athena 165+) it allows for you to drop to Age Group if you go below the weight limit for the category. If you switch to Aquabike you can switch back to your previous category at any time without penalty.

Below is a brief description of each race category:

Advanced - Category for Elite participants. These are typically the fastest people in the race and they compete on an Elite/Professional level.

Age Group - Participants competing in their age group.

Clydesdale - Category for participants who are over 220 lbs.

Master Clydesdale - Category for participants who are over 220 lbs. and are 40 or over.

Athena - Category for women over 165 lbs.

Aquabike - Category for participants doing the Swim and the Bike only. Your race ends when you cross the Bike Finish mat.

Novice - Category for beginner participants. Participants competing as a Novice have usually done less than 3 events. No age restrictions.

NOTE: You may fit into one or more of the above categories, so whichever category you choose to compete in is completely your choice. Choose the category that you feel you would have the most fun competing in.

AAA NCTS Helpful Hints

Here are some helpful information regarding our series and things we do:

  • Event Details are always posted the week of the event. This document can be viewed and printed out by clicking on the "Event Details" button on the top, right-hand side of the event page. This button will NOT appear until we post the document. READ this information. 99% of the questions we get at packet pick up are answered in this document, so the more information you read ahead of time, the quicker we can move people through the packet pick up process.
  • A pre-event e-mail will be sent out the afternoon AFTER online registration has closed. We wait until we have all the registrations before sending this e-mail because we want to make sure everyone gets the information.
  • We always post the Official Participant List with everyone's bib (race) number after online registration has closed, usually by the afternoon after registration closes.
  • Get in the habit of checking this Official Participant List for your bib number. If you come to packet pick up with your Photo ID and USAT card (if applicable) out and ready to hand to us, and tell us your race number as you approach the table, packet pick up moves about 5 million times faster. Yes, it makes that much of a difference. If it takes you 5 minutes to find your ID, then that's 5 minutes that the people behind you have to wait.
  • Everyone MUST show a photo ID at packet pick up, and you can NOT pick up anyone elses packet. This is a USAT rule that we must follow, so please do not ask and then get frustrated with our staff when the answer is no. We do not keep this information a secret. If you have a friend who is not competing, then you can pick up their shirt and any other swag they may have gotten, but you will not be given their numbers.
  • If you get your shirt at packet pick up and are not happy with the size, then you will be able to exchange it BUT not until packet pick up ends event morning. We do this to make sure everyone gets the size they registered for first. Otherwise everyone would go to the same size, then we would run out of that size and the people that actually registered for it would not get it.
  • Online registration always closes 3 days (70 hours) before the event (usually by 10am). This allows us enough time to begin to get everything prepped that we need to for the event. If there are still spots available after online registration has closed, then we will post this information and you will be able to register for the event at the posted packet pick up times. We always accept cash or check and if we have internet connectivity we will accept credit cards.
  • For pool swims, all participants that register on-site will be seeded amongst each other by 100-yard swim time and will begin after all the pre-registered athletes. We leave a LARGE time gap between the last pre-registered athlete and the first on-site sign up to make sure the pool is clear and no one is swimming over anyone else.
  • For a pool swim ALWAYS check your swim time more than 2 weeks before the event. 
  • Double check your race category. Remember events competed in as Novice and Relay do not count towards series points, and remember that the Advanced category is the ELITE category.
  • Relax and have fun!